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Streamlined Payments to Transportation Providers

Streamlined Payments to Transportation Providers

DP&C SmartFleet streamlined payments to transportation providers and administration associated with hourly payments to transportation providers associated with delivering material and services to construction projects.

The Challenge: Creating Streamlined Payments to Transportation Providers 

Transportation services provided by vendors that was compensated on an hourly, as opposed to per delivery, basis created compensation accuracy issues and a somewhat cumbersome and un-timely administrative process.

The former process was driven by paper tickets (hourly tickets), issued at the material source / pick up location or construction origin site. The start and end times were issued by the origin site dispatcher or site supervisor. The process was to record the start / end time on paper tickets.

The validation of the start and end times was inaccurate and untimely resulting in inaccurate transportation expense associated with the construction project. It also created non-value added administrative time collating and collecting paper, hourly tickets. The information from the hourly ticket is a core component for transportation costing to the project and ultimately, project profit.

The Solution: Streamlined Payments to Transportation Providers 

DP&C’s SmartFleet application, which is integrated with Tilcon’s JWS dispatch and scale system, provided a user interface for the site dispatchers and supervisors to record the start and end times for each vehicle, each day , on each construction job.

The start and end time information initiated through the user interface creates a proof of delivery for each vehicle assigned to the specific construction job. The start / end information is validated against the JWS dispatch and scale system to confirm the information on the electronic hourly ticket per vehicle, per day —–for each construction job.

The information from the electronic proof of delivery is automatically integrated and delivered back to the vendor and distributed to Tilcon’s document storage system for future reference.

The Benefits of Streamlined Payments to Transportation Providers 

Validated payment to transportation vendors for hourly services provided

More accurate costing associated with construction work

More management time to analyze costs with less redundant data input and paper document collection and collating